There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. %%EOF Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. SeeSection 2.7: Self-Certification. Need support during your admission journey? Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . Applying for an EC using self-certification. Source: Glenn Cartsens Peters/Unsplash. Your evidence will need to cover the full period for which you are requesting mitigation. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. Examination stress is a common experience and not usually considered an extenuating circumstance. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. We should, in these circumstances, be able to get back to you within 10 days. Well keep you active in a way that works for you. These are referred to as extenuating circumstances. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. This step-by-step guide will clarify how to do that. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. If you had a SoRA extension, please state the date after the SoRA extension was granted. It is your responsibility to ensure that the work is submitted on time. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. EMC If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. This may affect the type of mitigation that is available to you. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream review their decision. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. The receiving office will forward your form confidentially to the appropriateperson. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. how to apply for extenuating circumstances ucl. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Read the Extenuating Circumstances regulations before completing this form.2. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. Any claims submitted after the assessment has started must be accompanied by evidence. What qualifies for extenuating circumstances? If your ECs are submitted late, your evidence should help to explain the delay. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). You can find a guide to submitting your claim on Portico on the UCL website. EMC Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. Etymology United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. You must submit your late evidence no more than four weeks after submitting your EC application. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. and must cover the full period for which you are requesting mitigation. 419 0 obj <> endobj EMC There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. This step-by-step guide will clarify how to do that. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. UCL have a Self-Certification Policy in place for the 2022/23 academic year. Here are three students sharing their experiences of applying for financial support from us. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. EMC If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. The information you need to support you with an extenuating circumstances claim can be found below. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. All discussions will be treated confidentially. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Work will not be accepted by email. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Step 4: wait for approval. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. /Tx BMC See the assessment regulations. You will also be notified of the outcome of your claim via Portico. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. ` & If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". All illustrations must be discussed in the text. Extension approved? Bereavement: You will be required to provide a death certificate. You can find the Extenuating Circumstances form here. EMC Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Take a look in your student handbook to find the extenuating circumstance procedure. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream If you are not eligible for self-certification, you will be asked toprovide supporting evidence. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. /Tx BMC endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. You can only request deferrals 2 weeks in advance of the event. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. We are improving our three campuses for people to study, work and live. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. A decision cannot be made until your evidence is received. You can find further details in UCL's Self-Certification Policy. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. However, you will need to explain why you didnt submit your EC on time. /Tx BMC Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. This will come into effect for 2024 applications (i.e. Make sure that you know what you need to submit and the deadline for submitting claims. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. Although we encourage you to discuss coursework with others, the final product must be your own work. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. You can find a guide to submitting your claim on Portico on the UCL website. However, you have the right to appeal your results via theAcademic Appeals Procedure. If you had previous extensions for the same assessment, state the most recent deadline. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ We are not able to process ECs or respond to queries that are submtited by non-IOE students. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream /Tx BMC If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Do Share & Care schemes work for student accommodation? Read about our Research Excellence Framework submissions and results. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. Is the claim supported by appropriate evidence? This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. You should submit the EC on time and indicate that your evidence will be forthcoming. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. This is synonymous with "mitigating," or "exceptional" circumstances. If you are not sure whether you should use Extenuating Circumstances. 0 Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. UCLs Grounds for ECs explain what will normally be considered. Further information about the support available to you can be found on our Help and Advice pages. Back-to-back self-certified ECs are not allowed. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Source: Shutterstock This could be: More about Appeals should be submitted within 10 working days of receiving your outcome. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. HA endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. ANYWAYYY enough about meeee plz dont leave me hanging. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. 'Extenuating Circumstances' are events that are . Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom Then youll know where you are and how best to proceed with the assignments involved. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. If the request is accepted, the student may be granted an extension. Section 2.9: If you miss the deadline for EC claims. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. Coursework and project submissions dates are all available on the Moodle pages for each module. Your evidence will need to cover the full period for which you are requesting mitigation. You should receive a response withinone week of submitting the request for review. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY